Free Quotation Generator & Quotation Maker Online
Add your business details, client info, and line items. Get an instant quote with tax and discounts calculated live as you type. No signup, no watermark.
Trusted by 1,600+ agencies and freelancers · Rated 4.8/5 on G2 · Updated September 2026
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Rated 4.8/5 on G2 (6 reviews) · No signup required to generate or download.
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Your Business Name
you@yourbusiness.com
Quotation
#
Prepared For
Client Name
Issue date -
Valid until -
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Item description | 1 | $0.00 | $0.00 |
Terms & Notes
Payment due within 14 days of acceptance.
Authorized Signature (Provider)
What is a Quotation Generator?
A free quotation generator, also called a quote generator or quote maker, is a tool that turns your business, client, and line-item details into a professional, ready-to-send quote, with tax, discounts, and totals calculated automatically, and no software to install.
Learn about price quotations on WikipediaHow to Use the Quotation Maker
Add your business & client details
Enter your business name and the client you’re quoting.
Add line items
List what you’re quoting for with quantity and unit price. Mark any as optional add-ons.
Set tax, discount & validity
Choose your currency, tax rate, discount, and how long the quote stays valid.
Download or save
Print/save as PDF instantly, or save it to a free Taskip account to track and convert it to an invoice later.
What Every Professional Quotation Should Include
A quote that wins work covers more than a price; it removes every reason for a client to hesitate.
- A unique quotation number, so both sides can reference it later
- Issue date and a clear validity period (how long the price is honored)
- Your full business details: name, address, contact info, and tax registration if applicable
- Complete client details: name, company, and billing address
- Itemized descriptions with quantity, unit price, and line totals, not a single lump sum
- A transparent breakdown of tax, discounts, and the final total
- Payment terms and any deposit requirements
- Delivery timeline or project start/end expectations
- Terms and conditions covering scope changes and cancellation
- A clear next step: how the client accepts the quote
Quotation vs. Estimate vs. Proforma Invoice vs. Invoice
These four documents get confused constantly. Here is what actually separates them.
| Document | When it’s sent | Binding? | Purpose |
|---|---|---|---|
| Estimate | Very early, before full scope is known | No | Rough ballpark to gauge interest |
| Quotation | After scope is defined, before work starts | Usually, until it expires | Fixed-price offer the client can accept |
| Proforma Invoice | After a quote is accepted, before delivery | No, informational | Preview of the invoice for customs/advance payment |
| Invoice | After work or delivery is complete | Yes, a payment demand | Formal request for payment owed |
Best Practices for Quotes That Get Accepted
- Send it fast: quotes delivered within hours convert far better than ones that arrive days later
- Personalize the intro line with the client’s name and project instead of a generic template
- Break pricing into clear line items so clients see exactly what they’re paying for
- State your terms and conditions plainly, including what happens if scope changes
- Set an expiration date: open-ended quotes get deprioritized and forgotten
- Follow up once, a few days before it expires, instead of waiting silently
- Make acceptance effortless: a one-click "Accept" beats "reply to confirm"
Legal Considerations for Quotations
A quotation isn’t automatically a binding contract, but once a client accepts it in writing, most jurisdictions treat it as one, so keep the scope, price, and terms as precise as the contract you’d want enforced. Include a validity period so old pricing can’t be held against you, note your tax obligations (VAT/GST registration where relevant), and keep records of every quote you send for your own accounting and dispute-resolution purposes. This isn’t legal advice; for high-value or regulated work, have a lawyer review your standard terms once, then reuse them.
Quoting by Industry
Agencies & Freelancers
Break pricing into discovery, design, build, and revisions rather than one project fee.
Construction & Trades
Separate labor, materials, and permits. Material costs shift fast, so short validity periods matter.
Consulting & Professional Services
Quote by phase or retainer rather than a single number, and state what triggers additional billing.
E-commerce & Wholesale
Multi-currency and per-unit pricing matter most. This tool supports both natively.
What You Get
- Itemized line items with quantity, unit price, and automatic totals
- Tax and discount calculated automatically on the subtotal
- Multi-currency support: USD, EUR, GBP, CAD, AUD, INR
- Optional add-on line items shown separately from the base total
- One-click PDF download, no watermark
- Save to a free Taskip account to track status and convert to an invoice
Not Gated Like Most Quote Tools
Generate and download free, no signup wall required.
Multi-Currency Built In
Price in USD, EUR, GBP, CAD, AUD, or INR without a paid plan.
Optional Add-Ons
Mark any line item optional so clients see upgrade pricing without it forcing the total up.
One-Click Quote-to-Invoice
Save a quote to a free Taskip account and convert it to an invoice in one click once it’s accepted.
Quote Generator vs. Spreadsheet vs. Paid Quoting Software
| This Tool | Spreadsheet Template | Paid Quoting Software | |
|---|---|---|---|
| Cost | Free | Free | Monthly subscription |
| Turnaround | Under a minute | Minutes, if the template is set up | Minutes, once configured |
| Tax & discount math | Calculated automatically | Manual formulas, error-prone | Calculated automatically |
| Multi-currency | Yes, 6 currencies | Manual conversion | Usually yes |
| Quote-to-invoice conversion | Yes, one click, free account | No, separate document | Yes, often gated to a higher plan |
Common Mistakes to Avoid
✕ What Not to Do
✓ What to Do Instead
✕ What Not to Do
Math errors in totals, tax, or discounts
Client loses trust before reading the scope
✓ What to Do Instead
Let the tool calculate tax and discounts automatically instead of computing them by hand in a spreadsheet.
✕ What Not to Do
No expiration date on the quote
Old pricing gets renegotiated weeks later
✓ What to Do Instead
Always set a validity period; expired pricing protects you from cost changes.
✕ What Not to Do
Lumping everything into one price
Client can’t see what they’re actually paying for
✓ What to Do Instead
Break the quote into itemized line items with quantity and unit price, not a single total.
✕ What Not to Do
Hiding optional add-ons inside the base total
Client feels upsold after accepting
✓ What to Do Instead
Mark add-ons as optional line items so they’re visible but not forced into the total.
✕ What Not to Do
Sending a quote instead of an invoice, or vice versa
Confusion about whether payment is due
✓ What to Do Instead
A quote is an offer before work starts; an invoice is a payment request after. Use the right document for the stage you’re at.
✕ What Not to Do
No clear way for the client to accept
Quote sits unanswered
✓ What to Do Instead
End with a specific next step, reply to confirm, sign, or a link, so the client knows exactly how to say yes.
✕ What Not to Do
Missing or outdated client details
Looks copy-pasted from another job
✓ What to Do Instead
Double-check the client name, address, and contact info before sending; stale details are the fastest way to look careless.
✕ What Not to Do
Vague scope language
Leaves room for disputes about what was actually promised
✓ What to Do Instead
Name the specific deliverables in each line item instead of a single vague description covering the whole job.
What Taskip Customers Say
“The team is very personable and genuinely want you to have the best experience with the system. I look forward to streamlining all my client data, contracts, invoicing and reminders for business.”
Ramie C.
Owner, Kinetic Timing
“All in 1 business management CRM tool. I love using a client management system that lets me handle everything from contracts to invoices.”
Verified User
Information Technology & Services
“Taskip offers great features at a low cost, streamlining workflows, boosting team collaboration, and ensuring smooth client communication.”
Kurban Ali
Founder, NexaBD
Learn More
Want this automated end-to-end?
Taskip's Quotations tracks status, sends reminders, and converts to invoices, free to start.
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FAQs: Quotation Generator
Is this quotation generator really free?
Yes, creating and downloading quotations with this tool is 100% free, with no signup, watermark, or hidden limits on how many you create.
What’s the difference between a quotation and an invoice?
A quotation is an offer you send before work begins, giving a client a price estimate to approve. An invoice is a request for payment sent after the work or delivery is complete. This tool can be paired with Taskip’s one-click quote-to-invoice conversion once you save your quotes to an account.
Does it handle tax and multiple currencies?
Yes, set a tax rate (GST, VAT, sales tax, or any percentage) and pick from major currencies (USD, EUR, GBP, CAD, AUD, INR). Tax and discounts are calculated automatically on the subtotal.
Can I add optional line items?
Yes, mark any item as optional so clients can see add-on pricing without it being forced into the total, useful for offering upgrade packages alongside a base quote.
Is my data sent to your servers?
No, everything you type stays in your browser while you’re building the quote. Nothing is sent anywhere unless you click "Save to my account," which creates a free Taskip workspace and stores the quote there.
Can I save quotations and reuse client details?
Yes, save a quote to a free Taskip account and it’s stored in your workspace, where you can track its status, duplicate it for repeat clients, and convert it to an invoice in one click.
Is a "quote" the same thing as a "quotation"?
Yes, "quote" and "quotation" mean the same document, a fixed-price offer sent before work begins. "Quote" is the more common everyday term, "quotation" the more formal one used in accounting and legal contexts. This tool generates the same document either way, so use whichever term your client expects.